Predefined Excel retrieve formulas

Predefined Excel retrieve formulas

Detailed descriptions of all Excel retrieve formulas are provided throughout this chapter, along with examples for reference.

ABSGetAccountText

The ABSGetAccountText formula displays the descriptive text for an account code provided.

An example of an ABSGetAccountText formula is outlined below, with a brief explanation of the required parameter underneath.

 

ABSGetAccountText formula example

Field

Description

Field

Description

Account code

Account code which descriptive text is to be retrieved.

ABSGetCompanyInfo

The ABSGetCompanyInfo formula displays the company information depending on the requested field.

For reference, an example of an ABSGetCompanyInfo formula is outlined below, along with a brief explanation of the formula parameters underneath.


ABSGetCompanyInfo formula example

Field

Description

Field

Description

Company

Company code.

Basic field name

Field code of the field in the Windows client, Company Information, Basic Info tab.
Possible field codes:

  • coNumber – Corporate Number;

  • fullName – Full Company Name;

  • street – Street;

  • areaCode – ZIP Code;

  • city – City;

  • country – Country;

  • telephone – Telephone;

  • fax – Fax;

  • email – Email Address;

  • auditorGivenName – Auditor Given Name;

  • auditorFamilyName – Auditor Family Name;

  • auditFirm – Audit Firm;

  • auditPhone – Auditor Telephone;

  • auditFax – Auditor ;

  • auditEmail – Auditor Email Address;

  • status – Status;

  • vatNumber – VAT Number;

  • activity – Activity;

  • inDate – Inc Date;

  • comment – Comment.

ABSGetCompanyRate

The ABSGetCompanyRate formula displays the exchange rate for the reporting currency of a company based on the period and rate type.

For reference, an example of an ABSGetCompanyRate formula is outlined below, along with a brief explanation of the formula parameters underneath.


ABSGetCompanyRate formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Company

Company code.

Rate Type

Following rate translation types are handled:

  • Ope – opening;

  • Ave – average;

  • Clo – closing.

ABSGetMinorities

The ABSGetMinorities formula displays the minority percentage for a specified minority type (direct, indirect or total) for a company shareholding within a legal group, for a given period.

For reference, an example of an ABSGetMinorities formula is outlined below, along with a brief explanation of the formula parameters underneath.

 

ABSGetMinorities formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Company

Company code.

Minority type

Minority type:

  • DIR – direct;

  • IND – indirect;

  • TOT – total.

Legal group

Legal group. If left empty, the default value is assumed.

ABSGetName

The ABSGetName formula displays the description of a company, group or other dimension member based on the dimension name and its member code.

For reference, an example of an ABSGetName formula is outlined below, along with a brief explanation of the formula parameters underneath.

 

ABSGetName formula example

Field

Description

Field

Description

Type

Dimension whose description is to be retrieved:

  • "company", "Company", "COMPANY" for company;

  • "group" for group;

  • dimension name for dimension, e.g. "Business Unit".
    Make sure to spell this exactly as defined in the database, including any spaces and upper/lower case).

Code of entity

Company, group or dimension member code, e.g. "CLOTHES".

ABSGetRate

The ABSGetRate formula displays the exchange rate for a specified currency for a given period and rate type.

For reference, an example of an ABSGetRate formula is outlined below, along with a brief explanation of the formula parameters underneath.

 

ABSGetRate formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Currency

Currency code.

Rate Type

Following rate translation types are handled:

  • Ope – opening;

  • Ave – average;

  • Clo – closing.

AARORetrieveFlex

The AARORetrieveFlex formula is used for retrieving operational figures that are reported through Input, Match, OS and Matrix forms.

The "Flex" part of the formula allows users to define dimensions themselves, rather than according to predefined criteria – see Dim1 / Dim2 etc.

For reference, an example of an AARORetrieveFlex formula is outlined below, along with a brief explanation of the formula parameters underneath.

 

AARORetrieveFlex formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Co

Company code from which data is to be retrieved.

Code

Account code from which data is to be retrieved.

Curr

Currency for which the data to be retrieved.

CurrTrans

Currency translation, e.g. Actual, Budget, LastYear.

AccType

Accounting type, e.g. Normal, IFRS or USGAAP.

AcctStd

Accounting standard (a summary of one or more accounting types).

Dim1, Dim2 etc

These are defined by the dimension name such as "Market" or "Business Unit" (exact names vary depending on the dimensions setup in each AARO installation), followed by ":", followed by value. Group, legal group, 'LegalType', 'CounterCo', counter values, 'FromCo', 'TransCurr' and 'TransAmount' can also be defined in these fields.
In the example above, the dimension, separator ":", and dimension values were entered directly into the cell.


AARORetrieveFlex "dimension:dimension Value" formula

Alternatively, the values may be taken from in individual cell references (e.g. I48&":"&I49) instead.
Some dimensions in the Dim field should be written without space, i.e. LegalGroup.

ProformaType

Proforma type, e.g. Normal.

AdjLevel

Adjustment level, e.g. Company.

InvType

Investment type, e.g. Normal.


Complex parameters can be used in Flex formulas, for example: Co/From Co. For more information about how complex parameters can be used, please contact AARO support.

Here is an example for retrieving data from an account activated in a form defined only with TransAmount:


Retrieve from account activated in form defined only with TransAmount

ABSRetrieveTextAmount

The ABSRetrieveTextAmount formula is used for retrieving operational figures that are reported through Text forms.

For reference, an example of an ABSRetrieveTextAmount formula is outlined below, along with a brief explanation of the formula parameters underneath.

 

ABSRetrieveTextAmount formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Company

Company code from which data is to be retrieved.

Form

Text form in AARO from which data is to be retrieved.

Account

Account code.

Currency

Currency for the data to be retrieved.

Key Names

Dimension or technical name of 'Text Field' column set up in the form, e.g. "Product" or "StringValue1". Several dimensions or names of 'Text Field' columns can be entered separated by a comma, e.g. "Product,Customer".

Key Values

Dimension or 'Text Field' value. The value for each dimension or 'Text Field' should be entered separated by a comma, e.g. "BIKES,CUST_01" or "Sold old bread".

ABSRetrieveTextString

The ABSRetrieveTextString formula is used for retrieving descriptions that are contained within text forms.

For reference, an example of an ABSRetrieveTextString formula is outlined below, along with a brief explanation of the formula parameters underneath.


ABSRetrieveTextString formula example

Field

Description

Field

Description

Period

Period for which data is to be retrieved.

Company

Company code from which data is to be retrieved.

Form

Text form in AARO from which data is to be retrieved.

Return field

Technical name of 'Text Field' column, e.g. 'StringValue1', which description will be returned in the formula result.

Key names

Dimension set up in the form, e.g. "Product". Several dimensions can be entered divided by comma, e.g. "Product,Customer".

Key values

Dimension value. Value for each dimension should be entered divided by comma, e.g. "BIKES,CUST_01".

Account

Account code.